Event Request Form

Please fill out this form with information about your event. We will review submissions to this form internally at Staff Meetings, held every Tuesday. Once a decision has been made we will respond to the email you provided with an answer on your request.

Event Details

Event Title:

Ministry-related request?

Yes No

Name of person/ministry/group requesting the event:

If needed, please provide a brief description of your event for use in the bulletin, on the website, on social media, or other places as necessary.

Do you have promotional materials/graphics/videos for the event

Yes No, but I need them No, and I don't need them

Event Start Date:

Event Start Time:

Event End Date:

Event End Time:

If Ministry-related, what's the total cost of the event?

If Ministry-related, what's the per person cost of the event?

Set-up date:

Set-up Time:

Clean-up date:

Time you'll be done with clean-up

Facility and Personnel Requests

What rooms will you need to reserve for the event? (Please select all that you are requesting.)

Sanctuary (max capacity 315)

Gym (max capacity 250)

Lobby (as an event space)

Fellowship Hall (max capacity 30)

Kitchen

Classrooms

List below the personnel support you will need at your event

Audio Tech: (Sound board)- $100 flat rate per event Media Tech: (Computers/Projectors) $100 flat rate per event None Needed

Please total all fees above:

List below the number of round tables or rectangular tables and chairs you will need:

Please list any miscellaneous comments you would like to communicate with Living Word staff:

Ministry leader or Contact Person information:

Name

This address will receive a confirmation email

Phone

Credit/Debit Card Number

Expiration Date/CVC

Name on Card Card Billing Address

Description

Guidelines/Policy

Living Word facilities are generally available for rental to individuals or groups. However, Living Word expressly reserves the right to deny the use of its facility to any person or persons for any reason.

Permission to use the facility must be granted and approved by staff before placing the event on the facility calendar.

Facility availability is based on what is already scheduled (or might be scheduled in the future) at the church for ministry, our cleaning team’s availability for the time of rental, and our technical team’s availability.

The church will be opened 30 minutes before the event unless other arrangements have been made.

The building must be vacated by 6 PM on Saturday to prepare for Sunday worship.

Nothing may be taped, glued, or stuck to walls, ceilings, or doors.

All decorations are to be removed immediately following the event.

There is to be no gambling, smoking, alcohol, or illegal drugs or paraphernalia anywhere on the premises.

There is to be no improper/inappropriate language.

Partisan political groups, groups operating for commercial gain, and organizations whose activities conflict with the mission and doctrine of Living Word are not permitted to use the facility.

Please communicate with us if you need to cancel your event as soon as possible.

Guidelines/Policy for Events Including the Supervision of Minors:

All adults providing supervision must submit to background checks at the expense of the group using the facility.

There must be two adult overseers per room/space.

Children escorted to the restroom must be in groups of two or more.

Event Request Form

Description

Please Fix the Following